Session 3 - Insert, Tables and Page Layout

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Ergonomics

What is Ergonomics and why is it important when using a computer?

"Ergonomics is the process of designing or arranging workplaces, products and systems so that they fit the people who use them.

Most people have heard of ergonomics and think it is something to do with seating or with the design of car controls and instruments – and it is… but it is so much more. Ergonomics applies to the design of anything that involves people – workspaces, sports and leisure, health and safety."

Ergonomics Checklist - what to look for to ensure that your workspace is suitable:


The Officewise publication Officewise: A guide to health and safety in the office handbook is available on the Worksafe website and contains a lot of information about safety in the office and includes a number of checklists that can be used to assess the risk within your office.

For those that only have a laptop rather than a desktops, the following tips might help you set up a safer and more comfortable setup https://www.spine-health.com/blog/10-best-ergonomic-laptop-setup-tips

Ergonomics Activity

Go to  the Victorian Education and Training Website and download the Workstation Risk Assessment document and complete the checklist. 

How well does your home workstation rate?

Insert Ribbon

We start today's class with the rest of the Insert Ribbon goodies.

Headers and Footers

Headers and Footers allow you to place information that will appear on the top and/or bottom of every page within a document. You would usually place things like page numbers or filenames within a header or footer, or for an assessment task, you could include your name and student number. You can have a different Header and Footer for odd and even pages.


You can use one of the pre-formatted Headers or Footers or you can create your own. To create your own, or to edit an existing Header or Footer, double-click in the Header or Footer on your document. You can then use the Header and Footer Design tools.




Cover Page

Cover pages are great for reports! You can use a template, add a graphic and your report title and other relevant text. Creating a Cover Page is just a click away.


Click on Cover Page, Choose the style you want, and then just modify it with your own information. Voila!

Class Activity 1

Using the document from last week, Chicken Keeping Basics Unformatted, Add a Header and Footer plus a cover page. Your Header should have the name of the document and the Footer should have copyright information and page numbers.

Text

There are a couple of cool tools within the Text section of the Insert Ribbon.


With the Text Box tool, as well as being able to add a plain text box, there are some pretty preformatted text boxes. The advantage of Text Boxes is that they have similar features to pictures and you can move them about the page in the same way.


Quick Parts is where you can create re-usable bits and pieces as well as add Document Property information. I have a signature line that has been saved that I can re-use whenever I want.


Word Art is also treated like an image - it allows you to add funky formatted text to your document that can be used for a header or attention grabber. I will add a little warning here - please use with caution. Just because it is available, doesn't mean you have to use it.




Date and Time can be used to add the current date and time to your document - very handy when creating templates and also useful to put in headers and/or footers.



Class Activity 2


Try creating a simple Flyer using Text boxes and WordArt (even though I hate it)

Tables

There are a number of ways to create tables with Word. The first is by using the Table button on the Insert Ribbon and highlighting on the grid how many rows and columns you want.








As you can see above, by using the Table button, you can visually select the size of the table from the grid or you can use the Insert Table option menu. Again, the preview will show you how it will look in your document – our WYSBYGI again.

Another method is to use the Draw Table toolbar.






Use the Pen Tool to draw lines and the eraser tool to remove them.

Once you have created your table, you can use the Design ribbon, to choose from a range of table formatting and colours.
 
The advantage of using the Draw Table option is that you can create a table of any shape/size. Change the pen colour and style to be even more "creative". You can also use the Design Styles to alter the shadings and colours of the table.

As well as being able to create an empty table, you can also create a Quick Table, which is a preformatted table style. Once the table is on your page, you can then replace the text with your own.

You can use your mouse to resize any columns or rows within the table. You can also select cells and change lines and shadings individually and you can add or remove columns and rows.

Class Activity 3

Create a simple table to list your 10 favourite books. The table title should be My favourite books. The column headings should be:
Book Title
Author(s)
Date published
Rating

Once you have completed the basic table, use the formatting tools to make it pretty

Office 365


While it doesn't have the same options as the standalone version, you can still include basic headers and footers, symbols and emojis, and create tables


Class Activity 4

Compare the tools available in the online version of Office 365 with those in the Application. Note the limitations of tables, and lack of some of the features demonstrated above.

Paragraph Formatting

Paragraph formatting affects the whole paragraph, not just what you have highlighted. If you want to format multiple paragraphs, you will need to select them.

A paragraph is defined as one or more lines of text finishing with a carriage return. You can use the Show/Hide button to determine where a carriage return is.




Bullets and Number lists


These are the first two tools for paragraph formatting. You can select the tool before you start your list or you can format after you have typed the list.




Justification

Paragraphs can be left-aligned, Centred, right-aligned, or fully justified. Fully justified lines will align at both the left and right margins.






Line spacing



Paragraph formatting is very similar in Office 365. Most of the features are the same. You have bullets and numbered lists, justification, indents, and line spacing.

Paragraph/Font Colours and Borders

By default, the colours and borders here work with the whole paragraph, but if you just have some text selected, they will work like Font tools and only the text that is selected will change.



Some Videos that you can watch that demonstrate some of these features

Table Design



Table merge and split






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